Credits, Refunds & Weather Policies

Game Guarantees and the Weather Policy: When the Weather Policy is in effect, the Tournament Game Guarantee is no longer in effect.

Credits & Refunds

Entry Fees are NON-REFUNDABLE.  However,  if a tournament is cancelled due to weather or other ‘Acts of God’, a team may be eligible for a Credit of its Entry Fee and Team Gate Fee or a Refund of its Team Gate Fee under the following guidelines:

  1. If a team chooses a Credit, it will ONLY be issued as a credit to the account per the conditions in (3) below. The credit will be applied to any unpaid balance first and then towards the next tournament(s) for which a team registers until the credit is exhausted.
  2. If a team chooses a Refund, a refund will ONLY be issued for the Team Gate Fee amount per the conditions in (3) below
  3. The credit or refund amount, if any, is based on length of tournament, time of cancellation, and the duration of play, as follows:
    1. For 2 or 3 Game Guarantee Tournaments (typically 1 to 3 day tournaments), if cancellation occurs prior to the games starting, 100% of the Tournament Entry Fee will be Credited and 100% of any Team Gate Fee will be either Credited or Refunded.
    2. For 4 or more Game Guarantee Tournaments (typically 4 or 5 day tournaments), if cancellation occurs prior to the games starting, 75% of the Tournament Entry Fee will be Credited and 100% of any Team Gate Fee will be Credited or Refunded.
    3. For any tournament, teams that play less than one full game prior to cancellation will receive a 75% credit of their Tournament Entry Fee. Team Gate Fees are not eligible for credit or refund.
    4. For any tournament, teams that play one game prior to cancellation will receive a 50% credit of their Tournament Entry Fee. Team Gate Fees are not eligible for credit or refund.
    5. For any tournament, teams that play two or more games will not receive any credit or refund.

 

How Weather Related Decisions Are Made

Mother Nature doesn't always cooperate when we want to play ball. The decision process for delaying or cancelling tournaments are as follows:

General Philosophy:

We are ever vigilant regarding the weather because the overriding desire is to play baseball. We are constantly looking to minimize any impact that weather can make on the completion of a tournament. Through trial and error, we have arrived at this six step process:

  1. As soon as we know there is a reasonable chance that foul weather may impact our tournament, we’ll let the coaches know that we are aware and monitoring the situation.
  2. If it rains in the evening or rain is expected, we’ll be on the fields at 6:00 am (or 2 hours before the start of the earliest game) to determine the status of the fields. Our commitment is to send a note to the coaches at 6:30 am (or 90 minutes before the start of the earliest game) to tell them if games are on schedule or if there is a delay.
  3. Our communication will most likely involve multiple messages as we proceed through the process of playing, postponing and/or cancelling the games.
  4. The Training Legends General Rule is: if any field is playable, we’ll start those games on schedule. If any field is not ready for play, we’ll delay the games on that field. If every field is impacted, we’ll delay all games.
    1. If any field is unplayable, we’ll automatically go into a 1 hour delay for that field. If early in the morning, this allows the sun to rise and work can begin on the field to make it playable.
  5. We’ll use the playable fields and play the games originally scheduled for those fields. We won’t prioritize games based upon seeding. For example:
    1. Different age groups are playing on different fields. 9U is playing on Field A and 10U is playing on Field B. If Field B floods, we’ll continue to play the 9U Field A games on Field A as scheduled and we’ll delay the 10U Field B games at least one hour until Field B is in playable condition.
  6. If games are delayed, then time limits may be adjusted for all scheduled games. Any time limit imposed on championship games will be at the discretion of the site director. Time limits will be determined based upon ability to complete games on the field. This is done so that the days are not any longer than necessary for the players. We consider whether the players have school the next day. We consider how far teams have travelled to play and how their return trip might be if we play late into the evening. Finally, most parks are under strict light ordinances (many lights are on timers), and we must abide by these ordinances. We want to play complete games before the lights automatically turn off.

Special Weather Situations

  1. Weather Policy:
    1. Official Game:
      1. A 5U-12U game will be considered an official game if it reaches 3 complete innings (2.5 completed innings with the home team leading).
      2. A 13U or older game will be considered an official game if it reaches 4 complete innings (3.5 completed innings with the home team leading).
      3. Games that do not reach these thresholds are not Official Games.
    2. Weather Delay: Once a game is an Official Game, there is a 45 minute window to resume the game. After 45 minutes, if the game is not resumed, the game is cancelled and considered final and official.
    3. For All Star Tournaments, if a tournament is cancelled during bracket play due to weather:
      1. If every team has not completed the first game of bracket play, then seeding is the determining factor for the finishing places.
      2. If every team has completed at least 1 game of bracket play, then the tiebreakers go into effect: record, runs allowed, runs scored - in bracket play only. A team that receives a bye in any round receives a winning score of 7-0 for that round.
    4. For Travel Tournaments, if a tournament is cancelled during bracket play due to weather:
      1. If every team has not completed the first game of bracket play, then seeding is the determining factor for the finishing places.
      2. If every team has completed at least 1 game of bracket play, then the tiebreakers go into effect: record, run differential, runs against - in bracket play only. A team that receives a bye in any round receives a winning score of 7-0 for that round.

v. 2018-01-01

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