Credits, Refunds & Weather Policies

Our credit and refund policy is divided into two parts: 1) Teams that voluntarily withdraw and 2) Tournament cancellation

Credit and Refund Policies

Credit and Refund Policies

Voluntary withdrawal

If a team chooses to withdraw in writing and requests a Credit or Refund BEFORE the official start of a tournament*, a Credit or Refund will be issued under the following guidelines:

Voluntary withdrawal comparison
Game guaranteeAt least 7 days prior to the official start of the tournament*Less than 7 days prior to the official start of the tournament*On the day the tournament starts or thereafter*
CreditRefundCreditRefundCreditRefund
Any # of games in the event.100% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate Fee50% Entry Fee100% Team Gate Fee0% Entry Fee0% Team Gate Fee0% Entry Fee0% Team Gate Fee

At least 7 days prior to the official start of the tournament*

At least 7 days prior to the official start of the tournament*
CreditRefund
Any # of games in the event.
100% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate Fee

Less than 7 days prior to the official start of the tournament*

Less than 7 days prior to the official start of the tournament*
CreditRefund
Any # of games in the event.
100% Entry Fee100% Team Gate Fee50% Entry Fee100% Team Gate Fee

On the day the tournament starts or thereafter*

On the day the tournament starts or thereafter*
CreditRefund
Any # of games in the event.
0% Entry Fee0% Team Gate Fee0% Entry Fee0% Team Gate Fee

* Official tournament start is defined at 12:01 AM the day the tournament’s first games are scheduled.

Tournament cancellation

If a tournament is cancelled, a team may be eligible for a Credit of its Entry Fee and Team Gate Fee under the following guidelines:

Tournament cancellation comparison
Game guaranteeOnce the tournament has started* and no games have been played.Less than 1 official game played**Between 1 and 2 official games played**2 or more official games played**
CreditRefundCreditRefundCreditRefundCreditRefund
1 - 3 Game Guarantee100% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate FeeLESS $100 Administration Fee75% Entry Fee0% Team Gate Fee100% Entry Fee0% Team Gate FeeLESS $100 Administration Fee50% Entry Fee0% Team Gate Fee50% Entry Fee0% Team Gate FeeNo CreditNo CreditNo RefundNo Refund
4+ Game Guarantee75% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate FeeLESS $100 Administration Fee75% Entry Fee0% Team Gate Fee100% Entry Fee0% Team Gate FeeLESS $100 Administration Fee50% Entry Fee0% Team Gate Fee50% Entry Fee0% Team Gate FeeNot specifiedNot specified

Once the tournament has started* and no games have been played.

Once the tournament has started* and no games have been played.
CreditRefund
1 - 3 Game Guarantee
100% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate FeeLESS $100 Administration Fee
4+ Game Guarantee
75% Entry Fee100% Team Gate Fee100% Entry Fee100% Team Gate FeeLESS $100 Administration Fee

Less than 1 official game played**

Less than 1 official game played**
CreditRefund
1 - 3 Game Guarantee
75% Entry Fee0% Team Gate Fee100% Entry Fee0% Team Gate FeeLESS $100 Administration Fee
4+ Game Guarantee
75% Entry Fee0% Team Gate Fee100% Entry Fee0% Team Gate FeeLESS $100 Administration Fee

Between 1 and 2 official games played**

Between 1 and 2 official games played**
CreditRefund
1 - 3 Game Guarantee
50% Entry Fee0% Team Gate Fee50% Entry Fee0% Team Gate Fee
4+ Game Guarantee
50% Entry Fee0% Team Gate Fee50% Entry Fee0% Team Gate Fee

2 or more official games played**

2 or more official games played**
CreditRefund
1 - 3 Game Guarantee
No CreditNo CreditNo RefundNo Refund
4+ Game Guarantee
Not specifiedNot specified

* Official tournament start is defined at 12:01 AM the day the tournament’s first games are scheduled.

** A game will be considered official if play has begun.

“Not specified” indicates a blank cell in the source policy.

SANCTION FEES

Sanction fees are non-refundable.

Refund Policy for T-Shirt Giveaway Events

If a rainout should occur during a t-shirt giveaway event, a $125 administrative fee will be deducted from any refunds or credits. T-Shirts will be distributed to teams following the rainout. This is to help cover the cost of the t-shirts given to teams.

v. 2024-02-01

Weather Policy

How Weather Related Decisions Are Made

Mother Nature doesn't always cooperate when we want to play ball. The decision process for delaying or cancelling tournaments are as follows:

General Philosophy:

We are ever vigilant regarding the weather because the overriding desire is to play baseball. We are constantly looking to minimize any impact that weather can make on the completion of a tournament. Through trial and error, we have arrived at this six step process:

  1. As soon as we know there is a reasonable chance that foul weather may impact our tournament, we’ll let the coaches know that we are aware and monitoring the situation.
  2. If it rains in the evening or rain is expected, we’ll be on the fields at 6:00 am (or 2 hours before the start of the earliest game) to determine the status of the fields. Our commitment is to update our message board as soon as we know that a field or park has been impacted.  This message board can be found on the tournament home page.  The message board in most cases will be updated by 6:30 am (or 90 minutes before the start of the earliest game) to inform everyone if games are on schedule or if there is a delay.  Message board updates could be posted later than this, depending on when a field or park is actually impacted by weather.
  3. Our communication will most likely involve multiple message updates as we proceed through the process of playing, postponing and/or cancelling the games.
  4. The Training Legends General Rule is: if any field is playable, we’ll start those games on schedule. If any field is not ready for play, we’ll delay the games on that field. If every field is impacted, we’ll delay all games.
    1. If any field is unplayable, we’ll automatically go into a delay for that field, if we feel it will be playable at some point later in the day. If early in the morning, this allows the sun to rise and work can begin on the field to make it playable.
  5. We’ll use the playable fields and play the games originally scheduled for those fields. We won’t prioritize games based upon seeding. For example:
    1. Different age groups are playing on different fields. 9U is playing on Field A and 10U is playing on Field B. If Field B floods, we’ll continue to play the 9U Field A games on Field A as scheduled and we’ll delay the 10U Field B games at least one hour until Field B is in playable condition.
  6. If games are delayed, then time limits may be adjusted for all scheduled games. Any time limit imposed on championship games will be at the discretion of the Tournament Director. Time limits will be determined based upon ability to complete games on the field. This is done so that the days are not any longer than necessary for the players. We consider whether the players have school the next day. We consider how far teams have travelled to play and how their return trip might be if we play late into the evening. Finally, most parks are under strict light ordinances (many lights are on timers), and we must abide by these ordinances. We want to play complete games before the lights automatically turn off.

Special Weather Situations

  1. Weather Policy:
    1. Official Game:
      1. A 5U-12U game will be considered an official game if it reaches 3 complete innings (2.5 completed innings with the home team leading).
      2. A 13U or older game will be considered an official game if it reaches 4 complete innings (3.5 completed innings with the home team leading).
      3. Games that do not reach these thresholds are not Official Games.
    2. Weather Delay: Once a game is an Official Game, there is a 45 minute window to resume the game. After 45 minutes, if the game is not resumed, the game is cancelled and considered final and official.
    3. If a tournament is cancelled during bracket play due to weather:
      1. If every team has not completed the first game of bracket play, then seeding is the determining factor for the finishing places.
      2. If every team has completed at least 1 game of bracket play, then the highest remaining seeds would be the determining factor in awarding championships

v. 2020-02-01

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